SMCM Email via Outlook Web Access

To login to your St. Mary's e-mail account, point your browser to https://webmail.smcm.edu and log on using your username and password.  It is no longer necessary to log on using your full email address.

Due to state policies, St. Mary's College requires and enforces complex password policies on all network accounts that must be changed every 90 days. See the Computer Security page for detailed information on the password regulations, including password guidelines and instructions on how to change your password.

For instructions on how to configure webmail to filter out [SMCM-Spam], click here.

Your St. Mary's e-mail can be accessed through an e-mail client such as Outlook or Outlook Express. To use such a program, please use the settings below.

• Incoming Server (POP3): webmail.smcm.edu
• Outgoing Server (SMTP): webmail.smcm.edu
    SMTP Authentication: Password (Use your network username and password)
• Username: Network Username
• Password: Network Password

Webmail (Outlook Web Access):


Click on a feature below for more information about it

• Setting the Number of Messages Displayed Per Page
• Notifications
• Public Folders
• Logging Off
• Keyboard Shortcuts
• Creating Rules
• Spelling Checker
• Message Signatures
• Viewing User Properties
• Removal of Recipients
• Adding a Sender or Recipient to Contacts
• Blocking Attachments
• Filtering Junk Email
• Item Window Size
• Setting Reminders
• Composing Messages to Recipients From the Address Book
• Deleting Mail

Setting the Number of Messages Displayed Per Page
Exchange 2003 Outlook Web Access users can specify how many items are listed in a view, such as the number of messages listed when viewing a mail folder. By default, twenty-five items are listed. You can view as few as five to as many as one hundred items at a time. For users connecting to Outlook Web Access using a dial-up modem, the number of items should be set to 25 or fewer to maximize performance.
Note: This option also affects the number of contacts and tasks that display per page.

To set the number of items listed in a view
1. In Outlook Web Access, in the Navigation Pane, click Options
2. Under Messaging Options, in the Number of items to display per page list, select the number of messages that you want to appear in a view.
3. Click Save and Close

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Notifications
If you configured Outlook Web Access to notify you of new e-mail or reminders, the Navigation Pane now notifies you when new items arrive in your Inbox or active reminders are waiting to be dismissed or set to snooze. To configure notifications, click Options, and then select the appropriate options under Messaging Options and Reminder Options.

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Public Folders
Public folders are now displayed in their own window. In the Navigation Pane, click Public Folders to launch a new browser window that contains only public folders.

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Log Off
The Log Off feature has been moved from the Navigation Pane. It is now located on the right side of the toolbar.

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Keyboard Shortcuts
Outlook Web Access now supports more keyboard shortcuts

Command	Keyboard Shortcut
Inbox View
Open a new message window	CTRL+N
Mark selected message as read	CTRL_Q
Mark selected message as unread	CTRL+U
Reply to selected message	CTRL+R
Reply all to selected message	CTRL+SHIFT+R
Forward selected message	CTRL_SHIFT+F
Message Read View
Reply to selected message	CTRL+R
Reply all to selected message	CTRL+SHIFT+R
Forward selected message	CTRL+SHIFT+F
View the next message in the list	CTRL+>
View the previous message in the list	CTRL+<
Message Compose View
Save the message	CTRL+S
Send the message	CTRL+ENTER
Check spelling	F7
Check names	CTRL+K
Tasks View
Create a new task	CTRL+N
Public Folders View
Create a new post	CTRL+N
Reply to a post	CTRL+R

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Support for Rules
In Outlook Web Access, you can now create and manage server-based rules for the most common mail-management scenarios, such as moving e-mail from a particular sender or with a particular subject to a specific folder.

Outlook Web Access allows users to edit simple server-side rules created in any version of Outlook. If an Outlook-created rule is too complex for Outlook Web Access to render it properly, the rule appears shaded in the Outlook Web Access user interface for rules management. Although these rules cannot be edited, they still function.
One or more of the following criteria are used to define the rule in Outlook Web Access:

• Who the message is from
• The message subject
• The importance of the message
• Who the message was sent to

Based on these criteria, the following actions can be specified:

• Move the message to a specified folder
• Copy the message to a specified folder
• Delete the message
• Forward the message to a specified recipient

In addition to creating a new rule from scratch, users can create a rule from within an e-mail message, which creates the rule parameters with information from the message, such as the subject and sender information.

If you modify rules from Outlook Web Access, the next time you use Outlook, you may be prompted to choose between client and server-side rules. To retain the rules that you created in Outlook Web Access, select server-side rules.

To create a new rule from Outlook Web Access
1. In Outlook Web Access, in the Navigation Pane, click Rules. If the Navigation Pane is collapsed, click the Go to rules button.
2. On the Rules page, click New.
3. On the Edit Rule page, fill out the criteria and desired action for the rule.
4. Click Save and Close.

To create a new rule from within a message
1. With a message opened, click the Create Rule icon. Alternatively, you can right-click a message in the message list, and then click Create Rule.
2. On the Edit Rule page, some criteria are filled in automatically based on the message contents. Modify the criteria and select a desired action for the rule.
3. Click Save and Close

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Spell Checker
Outlook Web Access now includes a spelling checker. The spelling checker is built into Exchange 2003, so users do not need to run any client-side code or download additional software.

The spelling checker feature is available whenever users compose a message. The following languages are supported for Exchange 2003:

• English (Australia)
• English (Canada)
• English (United Kingdom)
• English (United States)
• French
• German (post-reform)
• German (pre-reform)
• Italian
• Korean
• Spanish

Users select the language for the spelling checker to use. When spelling checker is first run, users are prompted to select the preferred language. The language can also be configured at any time.

To set the spelling checker language
1. In Outlook Web Access, in the Navigation Pane, click Options. If the Navigation Pane is collapsed, click the Go to options button.

2. Under Spelling Options, in the Select the language of the dictionary to use while checking spelling list, select the preferred language.
3. Click Save and Close
 
To check the spelling in a message
1. When composing a message, click the "ABC" Spell Check button.
2. As with other spelling checker software, you are prompted about words that are not found in the spelling checker dictionary. Choose whether to ignore the word in question, change it manually, or select from a list of suggested alternatives.

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Message Signatures
With Outlook Web Access for Exchange Server 2003, you can create a personal signature that can be added to outgoing messages automatically or inserted into individual messages manually. To customize your signature, you can modify the font color, style, and alignment.

To create your signature
1. In Outlook Web Access, in the Navigation Pane, click Options. If the Navigation Pane is collapsed, click the Go to options button.
2. Under Messaging Options, click Edit Signature.
3. On the Signature page, edit the signature text and style.
4. Click Save and Close.

To add your signature to all outgoing messages automatically
1. In Outlook Web Access, in the Navigation Pane, click Options. If the Navigation Pane is collapsed, click the Go to options button.
2. Under Messaging Options, select the Automatically include my signature on outgoing messages check box.
3. Click Save and Close.

To insert your signature into a specific message
With the desired message open, on the toolbar, click the Insert Signature button.

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Viewing User Properties
Outlook Web Access now allows you to view user name properties that were resolved from the Exchange global address list. The property information is a subset of what is displayed in Microsoft Outlook.

The following properties are displayed in Outlook Web Access:

• First Name
• Initials
• Last Name
• Display Name
• Alias
• Address
• City
• State
• Postal Code
• Country/Region
• Title
• Company
• Department
• Office
• Phone
• Mobile Phone

Simple SMTP addresses or addresses from the Contacts folder still display the same information (display name and SMTP address) that was available in previous versions of Outlook Web Access.

To view a resolved user's properties
There are two methods you can use to view a user's properties:

• Right-click the resolved user name and choose Properties.
• Double-click the resolved user name even in the Reading Pane.

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Removal of Recipients
In the version of Outlook Web Access that shipped with Exchange 2000, to remove a recipient from an e-mail you were composing, you had to double-click the user name, which opened a dialog box, and then click Remove.

This process is simplified in Exchange 2003. Now, you can highlight the resolved user name and then press the DELETE key. Alternatively, you can right-click the resolved user name and then click Remove.

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Adding a Sender or Recipient to Contacts
In Outlook Web Access, it is now easy to add a sender or recipient of an e-mail message to your Contacts folder; you no longer need to enter the address manually. For information about using other methods to create contacts, see "Creating New Contacts" in the Outlook Web Access online Help.

To add a sender or recipient of an e-mail message to your Contacts folder
1. In Outlook Web Access, open an e-mail that contains a sender or recipient that you want to add to your Contacts folder.
2. In the upper pane of the e-mail message, right-click the name you want, and then click Add to Contacts.
3. In Untitled Contact, on the General tab, in the Last Name and First Name boxes, type the last name and first name of the new contact. Then, on both the General and Details tabs, use the remaining boxes to fill in any other information you want to include about the contact.
4. Click Save and Close
Note
You can also use the user name Properties dialog box to add the contact to your Contacts folder.

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Blocking Attachments
Outlook Web Access now provides the following attachment-blocking features:
Blocking Outlook Web Access users from accessing certain file type attachments. This feature is particularly useful in stopping Outlook Web Access users from opening attachments at public Internet terminals, which could potentially compromise corporate security. Furthermore, to allow Outlook Web Access users who are working in their offices or connected to the corporate network from home to open and read attachments, administrators can allow full intranet access to attachments.

If an attachment is blocked, a warning message indicating that the user cannot open the attachment appears in the InfoBar of the e-mail message.
By default, blocking certain file types attachments is enabled on all new Exchange 2003 installations.

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Junk Email Filtering
Outlook Web Access on Exchange 2003 allows you to manage your Junk E-mail safe senders, safe recipients and block senders lists that are also created by Outlook 2003. Both Outlook Web Access and Outlook 2003 create a special folder in your mailbox called Junk E-mail. The Exchange 2003 junk e-mail rule uses information in your block senders list to move junk e-mail to this folder.

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Sensitivity and Reply/Forward InfoBars
The following information now appears on the InfoBar of an e-mail message:

• Sensitivity settings, such as Confidential
• The date and time a user replied to or forwarded a received message

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Item Window Size
Whether a user wants to read an item or create an item, the version of Outlook Web Access that shipped with Exchange 2000 launches all windows at the set size of 500x700 pixels. Even if the user resized the item window, the next window would still open at 500x700.

With Exchange 2003, during a session, if a user resizes an item window, Outlook Web Access retains that size and opens all future item windows at that size. This works for all item windows opened within a session, including e-mail messages, Calendar, Contacts, or Tasks. However, the new window size is not persisted to future Outlook Web Access sessions.

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Setting Reminders
You can now set reminders on meeting requests you have received. With a meeting request open, select the Reminder check box, select the length of time from the Reminder list, and then click Save and Close.

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Composing Messages to Recipients From the Address Book
Using Outlook Web Access with Exchange Server 2003, you can now open the Address Book, select a recipient, and then compose an e-mail message to that person.

To create a new e-mail message from the Address Book
1. On the Outlook Web Access toolbar, click the Address Book button.
2. In Find Names, search for the desired recipient.
3. In the details pane, select the recipient you want, and then click New Message. The recipient's name will appear in the To line of a new message window.

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Deleting Mail
To delete mail from Outlook Web Access, select the item or open it and then click the "X" icon near the top of the screen to send the item to your trash. This item will still take up room in your mailbox until you empty your trash.


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